Overview:
This engaging, three-part animated video series (each 3–5 minutes long) is designed for all SANBS staff involved in procurement activities. The videos follow a conversational format between two animated characters—a Procurement Specialist (PS) and a Department Representative (DR)—to introduce and explain the concept, roles, and responsibilities of Cross Functional Teams (CFTs) within SANBS.
Purpose:
To educate staff on the importance and function of CFTs in procurement processes, promote effective collaboration, and ensure alignment with the SANBS Terms of Reference for Procurement (TOR-PUD-004), along with other relevant organizational guidelines.
Key Learning Objectives:
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Understand what a Cross Functional Team (CFT) is and why it is essential in the SANBS procurement process.
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Recognize the roles and responsibilities of Procurement Specialists and Department Representatives within a CFT.
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Learn best practices for participating in CFTs to ensure transparency, compliance, and value-for-money procurement.
Target Audience:
All SANBS staff who participate in or interact with procurement processes, especially those who may serve on a CFT.
Format:
Three short, animated videos (3–5 minutes each)
About This Document
This FAQ document has been compiled based on the most frequently asked questions received during our recent nationwide procurement SOPs roadshow presentations. As we introduced the new procurement procedures to staff across all SANBS facilities, several common themes and questions emerged.
This concise FAQ addresses the most common queries and concerns expressed during these sessions. It serves as a follow-up resource to reinforce key information shared during the presentations and provides clarity on points that generated the most discussion.